Appointment Letter Generator

Issue a detailed letter of appointment to a new hire.

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CompanyEmployee nameEmployee addressDesignationDepartmentDate of joiningAnnual CTCProbationNotice period (post-confirmation)Working hoursSigned by

LETTER OF APPOINTMENT

Date: 6/3/2026

Jordan Lee
221B Baker Street, City

Dear Jordan Lee,

With reference to your application and subsequent interview, we are pleased to appoint you to the position of Software Engineer in the Engineering department at Acme Inc. on the following terms.

1. DATE OF JOINING
Your appointment is effective ____.

2. COMPENSATION
Your annual cost-to-company is $120,000, structured per the attached salary breakup and subject to statutory deductions.

3. PROBATION
You will be on probation for 6 months, after which your services may be confirmed in writing based on performance.

4. HOURS OF WORK
Standard working hours are 9:30 AM – 6:30 PM, Mon–Fri.

5. NOTICE PERIOD
Post-confirmation, either party may terminate the appointment by giving 60 days written notice or salary in lieu thereof.

6. CONFIDENTIALITY & POLICIES
You agree to abide by all company policies and to protect confidential and proprietary information during and after your employment.

Please sign the duplicate copy of this letter as a token of your acceptance.

We welcome you to Acme Inc. and look forward to a long and mutually rewarding association.

Sincerely,
Alex Morgan, Head of People
Acme Inc.

Accepted: ____________________   Jordan Lee    Date: __________

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Turning an accepted offer into employment? Issue a detailed appointment letter with role, CTC, probation, notice and working hours — the formal confirmation new hires sign before day one.

How to embed Appointment Letter Generator on your website

Add this free tool to your own site, blog or intranet — it's 100% free to embed. Paste this snippet where you want the tool to appear; it loads a clean, self-contained version with no ads or navigation.

<iframe src="https://tooljolt.com/embed/appointment-letter-generator" title="Appointment Letter Generator" width="100%" height="640" style="border:1px solid #e5e7eb;border-radius:12px" loading="lazy"></iframe>

About Appointment Letter Generator

Issue a detailed letter of appointment confirming the role, joining date, CTC, probation, notice period and working hours — the formal document that turns an accepted offer into employment.

How to use Appointment Letter Generator

1Enter the employee, address, role and department.
2Add joining date, CTC, probation and notice period.
3Export the appointment letter as a PDF.

Why use Appointment Letter Generator?

✓Formal onboarding paperwork for new hires.
✓Confirming detailed employment terms in writing.
✓Standardising appointment documents across teams.

Frequently asked questions

What is an appointment letter?+

A formal document issued to a new hire confirming the terms of employment — designation, joining date, compensation, probation, notice period, working hours and key policies. The employee signs to accept.

What is the difference between an offer letter and an appointment letter?+

An offer letter extends the job and headline terms; an appointment letter is the fuller, formal confirmation issued at or before joining, with detailed conditions of employment.