Controlled Substance Expiry Tracker (GMP / Clinical)
Track controlled substance lots, quantities and expiry with FEFO ordering and reorder alerts — tuned for a GMP or clinical-diagnostics facility. 100% in your browser.
Log every controlled substance with its lot, quantity and expiry; the list reorders by soonest-to-expire (FEFO) so pharmacies, vivaria and clinical sites use the right stock first and waste nothing. Default shelf-life ≈ 3.0 year(s); stored double-locked, witnessed. Designed to prevent an unreconciled balance discrepancy at audit.
Default shelf-life for this category ≈ 1095 days from manufacture. Items within 120 days of expiry are flagged.
This is a record-keeping aid, not a legal compliance system. Controlled-substance handling is governed by your national authority (e.g. DEA, Home Office, NDPS). Keep the official bound register your regulator requires and reconcile against it.
Free controlled substance expiry tracker with FEFO ordering and reorder alerts for a GMP or clinical-diagnostics facility — runs offline, no sign-up.
About Controlled Substance Expiry Tracker (GMP / Clinical)
Built for GMP and accredited clinical labs: longer lead-time alerts and an audit column so an inspector can trace every lot. Log every controlled substance with its lot, quantity and expiry; the list reorders by soonest-to-expire (FEFO) so pharmacies, vivaria and clinical sites use the right stock first and waste nothing. Default shelf-life ≈ 3.0 year(s); stored double-locked, witnessed. Designed to prevent an unreconciled balance discrepancy at audit.
How to use Controlled Substance Expiry Tracker (GMP / Clinical)
- 1Add each controlled substance: name, lot/catalog number, quantity in units, and the printed expiry date.
- 2Watch the FEFO strip — items within 120 days of expiry are flagged so you can use or reorder them first.
- 3Export the list to CSV any time for ordering, audits or handover; nothing is uploaded.
Why use Controlled Substance Expiry Tracker (GMP / Clinical)?
- ✓Used by pharmacies, vivaria and clinical sites to stop stock expiring unnoticed and to keep controlled substance purchasing predictable.
- ✓FEFO ordering surfaces the next controlled substance to use, and the 120-day alert gives time to reorder before a gap.
- ✓An audit / CoA reference column makes every lot traceable for inspectors and accreditation reviews.
Frequently asked questions
What is FEFO and why does it matter for controlled substances?+
FEFO means First-Expired-First-Out: you consume the stock with the nearest expiry before newer stock, regardless of when it arrived. For controlled substances this avoids an unreconciled balance discrepancy at audit, cuts waste and keeps results consistent. This tracker sorts every entry by expiry automatically so the next item to use is always at the top.
How long do controlled substances typically last, and how should they be stored?+
Unopened, a controlled substance commonly carries about 3.0 year(s) of shelf-life, stored double-locked, witnessed. Always defer to the lot-specific expiry on the certificate or label — manufacturer dating accounts for the exact formulation and is what an auditor will check.
Is my inventory data private?+
Yes. Everything is stored locally in your browser using localStorage — no account, no upload, no server. That offline-first design is exactly what institutional IT and sensitive clinical/GMP environments require, and it means the tool keeps working with no internet.
Can I use this for a GMP or clinical-diagnostics facility?+
Yes — this variant is tuned for a GMP or clinical-diagnostics facility: the reorder alert is set to 120 days and an audit/CoA reference column is included for traceability. Add your own columns by adapting the entries, and export to CSV to feed your ordering or LIMS workflow.
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