Denied Party Screening Log
Record every restricted-party screening — who, against which lists, result and reference — the audit trail regulators expect.
Free official screening: the US Consolidated Screening List (trade.gov), EU sanctions map, UN consolidated list. Screen at quote, at order AND before shipment — lists change weekly.
Sources & references
- US Consolidated Screening List
- EU sanctions map / UN consolidated list
Reference data is provided for operational convenience and reflects common usage at the time of writing — verify regulated decisions against the official source (ICC, WCO, BIC, national customs). Sanctions compliance is jurisdiction-specific — take advice for your exposure.
Export-control enforcement runs on a simple evidentiary rule: a screening you can't prove is a screening that didn't happen. Companies that genuinely checked the SDN and Entity Lists but kept no record sit in the same penalty conversation as those who never checked. This log is the missing artifact — every screening recorded with the party, the lists, the result, the tool reference and the screener's name, exportable when the auditor (or the prospect's compliance questionnaire) asks.
About Denied Party Screening Log
The lists worth naming in each entry: the US Consolidated Screening List bundles OFAC's SDN list, BIS's Entity and Denied Persons lists and State's debarred parties into one free search; the EU consolidated sanctions list and UN list cover the other regimes most shippers touch. Screening isn't a customer-only exercise — consignees, end users, forwarders, banks and even vessels have roles in violations, which is why the role field exists. The results taxonomy does compliance work: 'Potential match — escalated' and 'False positive — documented' are legitimate, frequent outcomes (name collisions are constant in sanctions screening), and documenting WHY a near-match was cleared — different address, different nationality, different entity type — is exactly what distinguishes a defensible program from a checkbox. Re-screen at order and again before shipment: designations land weekly, and the gap between quote and vessel is where parties get listed.
How to use Denied Party Screening Log
- 1Fill in the form and add your first record — everything persists locally in your browser.
- 2Watch the summary strip recompute totals and averages as records accumulate.
- 3Sort out stale entries with one-click delete; the data survives page reloads.
- 4Export the CSV any time for reporting or to move the log into a spreadsheet.
Why use Denied Party Screening Log?
- ✓Purpose-built fields for this exact workflow — no spreadsheet setup
- ✓Live summary statistics computed from your records
- ✓One-click CSV export for reporting
- ✓Everything stays on your device — nothing is uploaded
Frequently asked questions
Which lists do I actually need to screen against?+
For US-touching trade: the Consolidated Screening List (CSL) covers the big ones — OFAC SDN, BIS Entity/Denied Persons/Unverified, State debarments — in one free search at trade.gov. Add the EU consolidated list and UN list for European and multilateral exposure, plus local lists where you operate. The lists field on each entry records the actual set used — coverage claims need specifics.
How often should parties be re-screened?+
At each commitment point — quote, order acceptance, and immediately before shipment — plus periodic re-screening of standing customers (monthly or on list-update alerts for active accounts). Designations are added continuously; the party who was clear at contract can be listed by sailing day, and 'we screened them last year' has been the prologue to real penalty cases.
What do I do with a potential name match?+
Stop, don't ship, escalate: compare the full identifiers (address, DOB, nationality, aliases, vessel IMO) between your party and the listing; document the comparison; clear it as a false positive in writing or treat it as a true match (block, and consider whether a report is required — OFAC blocking reports have deadlines). The worst response is the common one: assuming the similar name is coincidence and shipping anyway, undocumented.
Does screening protect me from penalties?+
Documented screening is the backbone of a defensible compliance program — regulators weigh it in penalty mitigation, and strict-liability regimes (OFAC) still credit good-faith programs heavily. What it doesn't do is excuse shipping to a listed party because the tool missed it: coverage, fuzzy-match settings and re-screening cadence are program-design responsibilities. This log evidences the program; the program still has to be real.
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