ToolJoltTools

Arrival Notice Tracker

From arrival notice to delivery order — track the document chain that actually releases your cargo.

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Track each B/L through the release chain — the DO, not the vessel, is what actually frees your cargo.

Sources & references

  • Carrier release procedures (OBL/telex/seaway practices)
  • Destination agency charge schedules

This tracker stores data locally in your browser — nothing is uploaded. It complements (not replaces) carrier track-and-trace: enter milestones from your carrier's notifications to keep one consolidated, private view across all providers.

Disclaimer: This tool is for general informational and estimation purposes only and is not professional financial, tax, accounting or legal advice. All figures are estimates — verify with a qualified professional before making decisions. Read the full disclaimer.

Cargo isn't released by arriving; it's released by paperwork: the arrival notice tells you it's coming and what's owed, charges get paid, the original B/L is surrendered (or telex/sea-waybill release confirmed), and only then does the carrier's delivery order authorise the terminal or CFS to hand over the box. Each link can stall independently — and free time burns through all of them. This board tracks the chain per B/L.

About Arrival Notice Tracker

The classic stall is OBL surrender: the original bill sits with a bank under an LC, or with a shipper awaiting payment, while the container racks up days at destination. 'OBL surrendered / telex' is its own status here because it's the link most often outside the consignee's direct control — and the one to start unblocking BEFORE arrival, not after. Use the charges field from the arrival notice to pre-clear the money side (freight collect amounts, D&D deposits, agency fees — query surprises immediately; arrival-notice padding is a known phenomenon). A B/L that reaches 'DO issued' the day the vessel berths is the operational gold standard this board exists to make routine.

How to use Arrival Notice Tracker

  1. 1Add each item with its details — it enters the board in the first status.
  2. 2Advance the status from the dropdown on each row as work progresses.
  3. 3Track the live counters (total, completed, open, completion %) above the table.
  4. 4Export or review per-status totals in your daily ops meeting.

Why use Arrival Notice Tracker?

  • Status-driven workflow with live per-stage counters and totals
  • Advance items with one click as work progresses
  • Money totals per status when amounts are tracked
  • Local, private and free — no accounts, no setup

Frequently asked questions

What is a delivery order and why is it the real release?+

The DO is the carrier's (or agent's) instruction to the custodian — terminal, CFS, depot — to release specific cargo to a named party. Terminals don't release against your invoice or your B/L copy; they release against the DO in their system. Everything else in the chain (charges, surrender) exists to get that DO issued, which is why this board ends there.

What's the difference between OBL surrender, telex release and seaway bill?+

Three ways to satisfy the carrier the cargo can be released: physically surrendering the original B/L at destination (or origin), a telex/express release where the origin office confirms the OBL was surrendered there, or a sea waybill that never had negotiable originals. LC-financed trades usually force originals through banks — the slowest path, and the one to track hardest.

My cargo arrived but the bank still has the OBL — what now?+

Standard LC friction: documents move through the banks at banking speed while the box accrues storage. Options: accelerate the bank chain (your bank can chase the presenting bank), arrange a bank guarantee/indemnity delivery (carrier releases against bank LOI — fees apply, banks and carriers both must agree), or absorb the dwell. The real fix is upstream: docs couriered to banks the day of shipment.

Why is my arrival notice full of charges I don't recognise?+

ANs aggregate everything claimable at destination: freight (if collect), THC, documentation/agency fees, D&D deposits, currency adjustment lines. Some are legitimate tariff items; some agencies pad. Compare against the freight quote and the carrier's published local charges for the country — and query in writing before paying, because post-payment recovery of a padded fee is near-impossible.

Embed Arrival Notice Tracker on your website

Want Arrival Notice Trackeron your own site? Paste this snippet into any HTML page — it's free, with no API key or sign-up. The tool loads in an iframe and keeps working exactly as it does here.

Embed code
<iframe src="https://tooljolt.com/tools/arrival-notice-tracker" width="100%" height="640" style="border:1px solid #e5e7eb;border-radius:12px;max-width:680px" title="Arrival Notice Tracker — ToolJolt" loading="lazy"></iframe>

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