Company Equipment Loan Agreement

Issue an IT asset / equipment loan agreement.

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CompanyEmployee nameEquipment issuedIssue dateCondition at issueReturn policyDamage / loss policyIssued by

COMPANY EQUIPMENT LOAN AGREEMENT

This Equipment Loan Agreement is made on 6/3/2026 between Acme Inc. ("Company") and Jordan Lee ("Employee").

1. EQUIPMENT ISSUED
1× MacBook Pro 16" (SN: C02XXXX) — $2,400
1× Dell U2723 monitor — $560
1× iPhone 15 (IMEI: 35XXXX) — $900

Issue date: ____
Condition at issue: New / good working condition

2. OWNERSHIP
All equipment remains the sole property of Acme Inc. at all times. The Employee is granted use solely for business purposes.

3. CARE & USE
The Employee shall take reasonable care of the equipment, keep it secure, and not modify or transfer it to any third party.

4. RETURN
All items must be returned in good condition (normal wear excepted) upon separation or on request.

5. LOSS OR DAMAGE
The employee is responsible for loss or damage due to negligence and authorises deduction of the depreciated value from final settlement where lawful.

6. ACKNOWLEDGEMENT
The Employee acknowledges receipt of the items listed above in the stated condition.

Employee:   ____________________   Jordan Lee   Date: __________
For Company: ___________________   IT Asset Management     Date: __________

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Disclaimer: This tool is for general informational and estimation purposes only and is not professional financial, tax, accounting or legal advice. All figures are estimates — verify with a qualified professional before making decisions. Read the full disclaimer.

Handing a new hire a laptop and phone? Record it with an equipment loan agreement so there's a clear audit trail of company assets — and clean return obligations when they eventually leave.

How to embed Company Equipment Loan Agreement on your website

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About Company Equipment Loan Agreement

Issue a company equipment / IT asset loan agreement so employees acknowledge the laptops, phones and hardware they hold — with clear return and loss-or-damage terms.

How to use Company Equipment Loan Agreement

1Enter the company and employee details.
2List the equipment, serial numbers and values.
3Set return and damage policies, then export.

Why use Company Equipment Loan Agreement?

✓Issuing laptops and phones to new hires.
✓Tracking remote-work hardware.
✓Recovering assets cleanly when staff leave.

Frequently asked questions

What is an equipment loan agreement?+

A document where an employee acknowledges receipt of company hardware (laptop, phone, monitor) and agrees to return it in good condition, accepting responsibility for loss or negligent damage.

Why do companies use equipment loan agreements?+

They create an audit trail of who holds which assets, clarify return obligations on offboarding, and define liability for loss or damage — essential for IT asset management.