Flight School Capacity Calculator

Daylight hours minus turnaround reality: a 2-hour block (1.3-1.5 flight + brief/debrief) yields 4-6 slots in summer and 3-4 in winter at most latitudes, before maintenance days. Counting honestly matters — capacity computed from a 7-slot fantasy day shows healthy load percentages while students experience a fully-booked school. Use the slots your dispatch actually releases.

Because completion runs on frequency: students flying twice weekly finish in fewer hours and stay motivated; students who can't get slots drift to monthly lessons where each one re-buys the last. At sustained 85%+ load, new students can't establish frequency at all — they enrol, struggle to book, and quietly leave. The spare-slots number is really a student-experience metric wearing operations clothing.

Price the spare-slot deficit: if demand wants 6 more slots daily than capacity offers, a trainer flying 4-5 revenue slots/day at your margin covers a working trainer's costs comfortably — most schools find the aircraft pays back fast once sustained load crosses 80-85%. The risk is buying for a seasonal peak; run this calculator across the year's months before committing, and consider extended hours or a sim as cheaper first steps.

By design: operational records are sensitive, and the simplest privacy guarantee is never transmitting them. Local-only storage means zero servers, zero breach surface and zero subscription. If you work from several devices, keep one as the master record and move snapshots with the CSV export.

Yes — one click exports your complete capacity plan as a CSV file that opens in Excel, Google Sheets or Numbers. The export preserves every column exactly as entered, so you can print it, attach it to paperwork, or hand it to an inspector, buyer or insurance underwriter as a supporting summary alongside your official records.