Flight School Dispatch Log
Flight School Dispatch Log for flight schools and clubs — structured entries, status badges and the audit trail operations run on.
The dispatch sheet is the school's legal memory — who took which aircraft, when, with what Hobbs and fuel, back when and in what condition.
No entries yet — add your first one above. Data stays in your browser.
⚠️ Not for operational decisions. This is a record-keeping and planning aid only — not certified avionics, not a source of regulatory truth. Always verify against official sources (FAA) and your operator's approved documents before flying.
Free flight school dispatch log for flight schools and clubs: every rental and training flight should leave a dispatch trail — structured entries with status badges, kept privately in your browser and exportable to CSV whenever records are requested.
About Flight School Dispatch Log
The dispatch sheet is the school's legal memory — who took which aircraft, when, with what Hobbs and fuel, back when and in what condition. The context: every rental and training flight should leave a dispatch trail: aircraft, pilot, times, fuel state and squawks at return — it's the record insurance, billing and overdue-aircraft procedures all run on. Run the record here: thirty-second entries, status badges, exportable history. Schools that keep this discipline have answers; schools that don't have recollections.
How to use Flight School Dispatch Log
- 1Add entries as events happen — dispatch, booking, cancellation, checkout.
- 2Keep statuses current; act on amber and red badges.
- 3Review weekly; export when records are requested.
Why use Flight School Dispatch Log?
- ✓Structured entries with status badges — problems surface at a glance
- ✓Encodes the insight: the dispatch sheet is the school's legal memory
- ✓Headline counts maintained automatically
- ✓Scales from one aircraft to a training fleet
- ✓CSV export for insurance, audits and reviews
Frequently asked questions
What should a flight school's dispatch record capture?+
The chain of custody: aircraft, pilot (and instructor), scheduled vs actual times, Hobbs/tach out and in, fuel state, and condition at return including squawks. When an aircraft is overdue, the dispatch record is what search procedures start from; when a billing dispute arises, it's the evidence; when damage is discovered, the return-condition note is what attributes it. Schools running paper sheets lose exactly these records when they matter — a structured log doesn't.
Why keep this separate from scheduling software?+
Scheduling apps optimise the future and discard the past — cancelled bookings vanish, dispatch details live in fields nobody exports, and the historical pattern (the thing audits and retention analysis need) is unreachable. This log is the durable record layer: simple, structured, yours, exportable. Many schools run both: the app for tomorrow, this board for what actually happened.
Do I need an account or internet connection?+
No account and no connection are needed once the page has loaded — records live in local storage on your device and every calculation runs in your browser. Data doesn't sync between devices, so export the CSV when you want to move or archive your records.
How do I back up or print these records?+
Use the Export CSV button below the table: it downloads your full operations record as a spreadsheet-ready file. From there you can print a clean copy, archive it with your records folder, or import it into any other system. Exporting monthly is a good habit since the working data lives only in your browser.
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