Parts Order & Request Log
Parts Order & Request Log for small fleets and shops — structured entries with status badges and the audit trail parts work demands.
The order's paper trail — who requested, what was quoted, when promised, what arrived with which certs — is the record that settles every dispute with suppliers and every question at audit.
No entries yet — add your first one above. Data stays in your browser.
⚠️ Not for operational decisions. This is a record-keeping and planning aid only — not certified avionics, not a source of regulatory truth. Always verify against official sources (FAA/EASA) and your operator's approved documents before flying.
Free parts order & request log: parts procurement generates disputes in proportion to its informality — tracked with status badges, private in your browser, exportable for audits and vendor disputes.
About Parts Order & Request Log
Parts procurement generates disputes in proportion to its informality: phone orders without quotes, promises without dates, receipts without certificate checks. The operational truth: the order's paper trail — who requested, what was quoted, when promised, what arrived with which certs — is the record that settles every dispute with suppliers and every question at audit. This board keeps the record structured — entries dated, statused, badge-watched — and the summary holds the headline numbers (counts, totals, deadlines) that decisions actually use. The export settles vendor disputes and audit questions with timestamps instead of recollections.
How to use Parts Order & Request Log
- 1Add entries as parts move — order, receipt, exchange, failure, expiry.
- 2Keep statuses current; act on amber and red badges.
- 3Export the history when money or auditors ask questions.
Why use Parts Order & Request Log?
- ✓Structured entries with status badges — problems surface at a glance
- ✓Encodes the failure mode: the order's paper trail
- ✓Headline tiles: counts, totals and nearest deadlines
- ✓Built for small fleets, shops and owner-operators
- ✓CSV export for audits, claims and vendor disputes
Frequently asked questions
What should be verified when aircraft parts are received?+
Before the box leaves receiving: part and serial numbers against the order, certification documents present and matching (8130-3 / EASA Form 1 with the right boxes for your use), condition codes as quoted (new, overhauled, serviceable), shelf-life dates where applicable, and physical condition. The 'received — cert issue' status in this log exists because the part that arrived without its tag hasn't usefully arrived — and the clock for rejecting it runs from receipt.
Does a small operation really need parts records this formal?+
The formality is thirty seconds per event; the informal alternative is priced in core charges lost, warranties unfiled, stockouts mid-inspection and audit findings. Small operations arguably need the discipline MORE — there's no purchasing department catching these by process, so the structure has to live in the tool. One recovered core charge typically pays for years of the habit.
Where is this data stored?+
Everything you enter is saved in your browser's local storage on your own device — nothing is uploaded to any server. Your records stay completely private, work offline, and load instantly. Use the CSV export regularly to keep an off-device backup copy.
Can I export these records for an audit?+
Yes — one click exports your complete parts record as a CSV file that opens in Excel, Google Sheets or Numbers. The export preserves every column exactly as entered, so you can print it, attach it to paperwork, or hand it to an inspector, buyer or insurance underwriter as a supporting summary alongside your official records.
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