Ratings & Documents Expiry Dashboard
Track every licence, rating, medical and document expiry in one place — the personal version of an airline's crew-document control board.
Airlines run document-control departments for this; solo professionals get this board instead.
No entries yet — add your first one above. Data stays in your browser.
⚠️ Not for operational decisions. This is a record-keeping and planning aid only — not certified avionics, not a source of regulatory truth. Always verify against official sources (FAA/EASA/DGCA) and your operator's approved documents before flying.
Free pilot document expiry tracker: licences, ratings, medical, ELP, RT licence, passport, airport IDs and recurrent training on one colour-coded board with 90-day warnings — your personal crew-records department.
About Ratings & Documents Expiry Dashboard
Professional flying runs on a stack of documents that all expire on different cycles: the licence's ratings pages, medical, English language proficiency, radio licence, passport (six-month validity rules!), crew visas, airport security IDs and the recurrent-training certificates operators demand. Airlines employ document controllers to watch these; contractors and GA professionals are their own. This board holds every document with its expiry, warns at 90 days — sized for the slowest renewals like passports and security badges — and headlines whatever is due next. The CSV export doubles as the document list agencies and operators request during onboarding, which is the rare case where compliance paperwork and job paperwork are the same file.
How to use Ratings & Documents Expiry Dashboard
- 1Enter every document with its expiry — licence ratings, medical, ELP, passport, IDs.
- 2Review the board monthly; act on amber items immediately.
- 3Export the CSV when an operator or agency requests your document status.
Why use Ratings & Documents Expiry Dashboard?
- ✓Twelve document types from type ratings to passports on one board
- ✓90-day amber window sized for slow renewals (passports, ASICs, visas)
- ✓Next-due headline keeps the most urgent renewal visible
- ✓CSV export doubles as the onboarding document list operators ask for
- ✓Browser-private — career documents stay on your device
Frequently asked questions
Which document catches professional pilots out most often?+
English Language Proficiency is the classic: ICAO Level 4 expires every 3–4 years depending on the authority, it's not printed where pilots look daily, and a lapsed ELP invalidates international privileges even with everything else current. Passports with six-months-remaining entry rules are a close second. Both expire on cycles long enough to fall out of memory — which is the entire case for a board like this.
Why a 90-day warning instead of 30?+
Because the slowest items on this board can't be fixed in 30 days: passport renewals run 4–11 weeks depending on country and season, airport security IDs need background-check lead time, and visa appointments in some jurisdictions book months out. Ninety days converts every renewal into routine admin; thirty days converts several of them into emergencies.
Can this replace my operator's crew-records system?+
No — operators must run their own document control and will keep verifying originals. This is your personal layer: the one that survives job changes, catches what slips between operators (freelancers especially), and means YOU find the expiring visa before crewing does. Professionals who maintain their own board simply stop having document emergencies.
Do I need an account or internet connection?+
No account and no connection are needed once the page has loaded — all records are kept in local storage on your device and all calculations run in your browser. The trade-off is that data does not sync between devices, so export the CSV file when you want to move or archive your records.
How do I back up or print these records?+
Use the Export CSV button below the table: it downloads your full document board as a spreadsheet-ready file. From there you can print a clean copy, archive it with your training folder, or import it into any electronic logbook program. Exporting monthly is a good habit since the working data lives only in your browser.
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