Driver Detention Time Log
Carrier-side detention ledger: every delayed stop, hours past free time, amounts invoiced and collected.
Industry surveys put detention collection rates depressingly low — fleets that log every event and chase systematically collect multiples of those that bill ad hoc.
Sources & references
- ATRI / OOIDA detention surveys (hours and collection rates)
- Broker-carrier agreement accessorial submission windows (TIA norms)
Demurrage, detention and storage tariffs are set by each carrier, terminal and contract and change frequently. The preloaded figures are editable industry-typical examples, not quotes — always verify against the current published tariff or your service contract before paying or disputing an invoice.
Disclaimer: This tool is for general informational and estimation purposes only and is not professional financial, tax, accounting or legal advice. All figures are estimates — verify with a qualified professional before making decisions. Read the full disclaimer.
Most fleets bill the detention they remember and collect a fraction of what they bill. This ledger fixes the first failure and exposes the second: every delayed stop goes in — facility, hours past free time, what was billed, what actually arrived — and the summary shows hours lost, dollars billed and the collection gap in one strip.
About Driver Detention Time Log
The 'Denied' and 'Written off' statuses are deliberately present. Detention recovery is a funnel: events → invoiced → paid, and each leak has a different fix (drivers not reporting, billing missing the 30-minute notice window, brokers denying without ELD proof). A quarter of logged data tells you which leak is yours. Use the facility field ruthlessly: sorting the CSV by facility surfaces the three customers causing half the hours. That list prices your next rate negotiation — chronic detention either pays accessorials, accepts drop trailers, or pays a higher linehaul; the log is how you choose which conversation to have.
How to use Driver Detention Time Log
- 1Fill in the form and add your first record — everything persists locally in your browser.
- 2Watch the summary strip recompute totals and averages as records accumulate.
- 3Sort out stale entries with one-click delete; the data survives page reloads.
- 4Export the CSV any time for reporting or to move the log into a spreadsheet.
Why use Driver Detention Time Log?
- ✓Purpose-built fields for this exact workflow — no spreadsheet setup
- ✓Live summary statistics computed from your records
- ✓One-click CSV export for reporting
- ✓Everything stays on your device — nothing is uploaded
Frequently asked questions
What detention collection rate is normal in trucking?+
Poor — industry surveys repeatedly find a minority of detention hours ever get invoiced and a fraction of invoices get paid in full. The cause is procedural, not hopeless: missed notice deadlines, missing arrival proof, late billing. Fleets with a logged, same-day process report collection rates several times higher.
What evidence should each log entry link to?+
ELD/geofence in-out times, the rate confirmation's detention clause, the appointment confirmation, and the written notice you sent when free time expired. The log entry is the index; the four documents are the claim. Entries missing the notice timestamp are the ones that end up in 'Denied'.
Should I log detention I chose not to bill?+
Absolutely — unbilled hours are still cost, and the pattern is the point. A facility that eats 40 unbilled hours a quarter is mispricing your linehaul. Logging everything (status 'Pending' or written off) turns goodwill into a measured concession instead of an invisible subsidy.
How fast should detention be invoiced?+
Within days, not billing cycles — many broker agreements bar accessorials submitted late (7–14 day windows are common), and even without a bar, fresh claims with fresh evidence get paid. The status column makes stale 'Pending' entries visible before they become contractually dead.
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